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The RDAP (Research Data Access & Preservation) Association is committed to protecting your privacy and strongly believes that Users should have control of and say over their personal information. This Privacy Policy describes how the RDAP Association collects, uses, and shares your information when you use and interact with our Services and applies to all persons who use our Services (“Users”). Our Privacy Policy governs your access to and use of all RDAP Association operated and controlled websites including https://rdapassociation.org/ (the “Website”), and all other membership services controlled or provided by the RDAP Association (collectively, “Services”).

If you have questions about the RDAP Association’s Privacy Policy or practices, or if you need to contact us about the information we collect about you, use our contact form.

Information Collection & Use

The RDAP Association collects data about you and your use of the Services (“Personal Data”) through various means, including when you provide information when you make an account, when you sign up for or renew a membership, add information to your Profile, post comments, submit forms and applications (such as those for awards and scholarships), make a purchase, donate, register for in-person or online events, and when we automatically collect information about you when you access, use, or interact with our Services. We use this information for a variety of different reasons, including to improve Services and to tailor Services to you.

The RDAP Association processes Personal Data collected through its Services on the lawful basis of legitimate interests to provide these Services to you. Such processing is necessary for the purposes of the legitimate interests pursued by the RDAP Association or by our Service Providers related to these Services.

RDAP Account Information

The RDAP Association may require you to register for an account (an “RDAP Association Account”) in order to use certain Services. We do not require you to register to use all of our Services. However if you do register for Services offering an RDAP Association Account, you will gain access to those areas and features of those Services that require registration. The RDAP Association will collect certain information about you in connection with your registration for your RDAP Association Account, which may include Personal Data and other information such as a username, password, personal profile, pictures and your location. Some of your RDAP Association Account information, like your name and affiliation, may be displayed publicly by default, but sharing information from your Profile is in your control. It is your responsibility to update your Profile’s privacy settings. You are not required to provide your Personal Data; however, if you choose to withhold certain Personal Data, we may not be able to provide you with certain Services.

Financial Transaction Information

The RDAP Association does not store any financial information other than the amounts of payments and payers’ (donor, sponsor, purchaser, registrant, etc.) contact information for communication, receipts, and tax purposes.

The RDAP Association works with third-party Service Providers in payment transactions (currently Affinipay, https://affinipayassociations.com/). You are subject to the Privacy Policies and Terms and Conditions of our Service Providers when purchasing a RDAP Association membership, registering for an event, shopping for RDAP Association products, or making donations, the terms of which may differ from those of the RDAP Association for RDAP Association Services. Please review the Service Providers’ Privacy Policies (https://affinipayassociations.com/terms/privacy/) before using their services.

Correspondence Information

If you sign up for a membership, attend a conference or event, email us, subscribe to our newsletters, mailing lists, publications, or blogs, or fill out RDAP Association forms, we may keep your message, email address, and contact information to respond to your requests, provide the requested products or Services, and to provide notifications or other correspondences to you. Please note that requests to remove your email address from our lists may take time to fulfill.

RDAP Association Website Use Information

Cookies, Web Beacons, Links & Other Tracking Technologies

The RDAP Association does not currently keep track of how you use and interact with our Services through the use of cookies, web beacons, links, and other tracking technologies. However, the RDAP Association may do so in the future to help analyze the use of and improve its Services. Should we use these technologies we may automatically collect information about your use of Services and other online activities, including our email correspondences, third-party services, client applications, and certain online activities after you leave our Services. Link information would be generally only analyzed on an aggregate basis. Some Services may not function properly if you disable cookies. Such data may include analytics information, sites visited before visiting our Services, browser type, operating system, and tracking of your interactions with our content, and emails.

Access to the Information the RDAP Association Has Collected About You

The RDAP Association provides registered users with a Profile which has settings within its Services to help you access, correct, delete, or modify your personal information associated with our Services.  The RDAP Association welcomes you to contact us regarding the information we have collected about you, including regarding the nature and accuracy of the data that has been collected about you, to request an update, modification, or deletion of your information, to opt-out of certain Services, uses of your information, or to withdraw any consent you may have granted to the RDAP Association. 

We may store the information we collect about you indefinitely, but generally information will be retained only for as long as necessary to fulfill the purposes for which the information was collected, or as otherwise required by law. Following termination or deactivation of an RDAP Association Account, the RDAP Association may retain your information and content for a reasonable time for backup, archival, and/or audit purposes.

Security of Your Information

The RDAP Association takes reasonable efforts to secure and protect the privacy, accuracy, and reliability of your information and to protect it from loss, misuse, unauthorized access, disclosure, alteration, and destruction. The RDAP Association implements security measures as we deem appropriate and consistent with industry standards. As no data security protocol is impenetrable, the RDAP Association cannot guarantee the security of our systems or databases, nor can we guarantee that personal information we collect about you will not be breached, intercepted, destroyed, accessed, or otherwise disclosed without authorization. Accordingly, any information you transfer to or from our Services is provided at your own risk.

Please do your part to help us keep your information secure. You are responsible for maintaining the confidentiality of your password and RDAP Association Account, and are fully responsible for all activities that occur under your password or RDAP Association Account.