The RDAP Association collects data about you and your use of the Services (“Personal Data”) through various means, including when you provide information when you make an account, when you sign up for or renew a membership, add information to your Profile, post comments, submit forms and applications (such as those for awards and scholarships), make a purchase, donate, register for in-person or online events, and when we automatically collect information about you when you access, use, or interact with our Services. We use this information for a variety of different reasons, including to improve Services and to tailor Services to you.
The RDAP Association processes Personal Data collected through its Services on the lawful basis of legitimate interests to provide these Services to you. Such processing is necessary for the purposes of the legitimate interests pursued by the RDAP Association or by our Service Providers related to these Services.
The RDAP Association may require you to register for an account (an “RDAP Association Account”) in order to use certain Services. We do not require you to register to use all of our Services. However if you do register for Services offering an RDAP Association Account, you will gain access to those areas and features of those Services that require registration. The RDAP Association will collect certain information about you in connection with your registration for your RDAP Association Account, which may include Personal Data and other information such as a username, password, personal profile, pictures and your location. Some of your RDAP Association Account information, like your name and affiliation, may be displayed publicly by default, but sharing information from your Profile is in your control. It is your responsibility to update your Profile’s privacy settings. You are not required to provide your Personal Data; however, if you choose to withhold certain Personal Data, we may not be able to provide you with certain Services.
The RDAP Association does not store any financial information other than the amounts of payments and payers’ (donor, sponsor, purchaser, registrant, etc.) contact information for communication, receipts, and tax purposes.
The RDAP Association works with third-party Service Providers in payment transactions (currently Affinipay, https://affinipayassociations.com/). You are subject to the Privacy Policies and Terms and Conditions of our Service Providers when purchasing a RDAP Association membership, registering for an event, shopping for RDAP Association products, or making donations, the terms of which may differ from those of the RDAP Association for RDAP Association Services. Please review the Service Providers’ Privacy Policies (https://affinipayassociations.com/terms/privacy/) before using their services.
If you sign up for a membership, attend a conference or event, email us, subscribe to our newsletters, mailing lists, publications, or blogs, or fill out RDAP Association forms, we may keep your message, email address, and contact information to respond to your requests, provide the requested products or Services, and to provide notifications or other correspondences to you. Please note that requests to remove your email address from our lists may take time to fulfill.
The RDAP Association provides registered users with a Profile which has settings within its Services to help you access, correct, delete, or modify your personal information associated with our Services. The RDAP Association welcomes you to contact us regarding the information we have collected about you, including regarding the nature and accuracy of the data that has been collected about you, to request an update, modification, or deletion of your information, to opt-out of certain Services, uses of your information, or to withdraw any consent you may have granted to the RDAP Association.
We may store the information we collect about you indefinitely, but generally information will be retained only for as long as necessary to fulfill the purposes for which the information was collected, or as otherwise required by law. Following termination or deactivation of an RDAP Association Account, the RDAP Association may retain your information and content for a reasonable time for backup, archival, and/or audit purposes.
The RDAP Association takes reasonable efforts to secure and protect the privacy, accuracy, and reliability of your information and to protect it from loss, misuse, unauthorized access, disclosure, alteration, and destruction. The RDAP Association implements security measures as we deem appropriate and consistent with industry standards. As no data security protocol is impenetrable, the RDAP Association cannot guarantee the security of our systems or databases, nor can we guarantee that personal information we collect about you will not be breached, intercepted, destroyed, accessed, or otherwise disclosed without authorization. Accordingly, any information you transfer to or from our Services is provided at your own risk.
Please do your part to help us keep your information secure. You are responsible for maintaining the confidentiality of your password and RDAP Association Account, and are fully responsible for all activities that occur under your password or RDAP Association Account.