“Ask Me Anything” series – Institutional Research Data Policy

“Ask Me Anything” series – Institutional Research Data Policy

Please join your colleagues for the December RDAP Town Hall “Ask Me Anything” series on Institutional Research Data Policy. The Town Hall will be held on December 2nd at Noon EST.

We would like to hear from the RDAP community about their experiences with institutional research data policies that regulate the ownership, management, and transfer of research data in an institution.

To guide the conversation, the invited panelists will be

  • Kristin Briney, Biology & Biochemistry Librarian, Caltech University,
  • Heather Coates, Digital Scholarship & Data Management Librarian / Co-Director, Center for Digital Scholarship, Indiana University Purdue University Indianapolis,
  • Abigail Goben, Information Services and Data Management Librarian Associate Professor, University of Illinois-Chicago,
  • Jonathan Petters, University Libraries Data Management Consultant and Curation Services Coordinator, Virginia Polytechnic Institute and State University.

Background/Use Case (provided by Clara Llebot of Oregon State University):
I work in a research intensive university as the library data management specialist. I have worked occasionally on data policies during my time here, like when we wrote the policy that regulates dataset reviews in our institutional repository. These policies were usually flexible, informative, and a helpful tool for me. Earlier this year I was asked to be part of a committee that would create an institutional research data management policy in our institution.

I was thrilled that the library was being asked to participate, and at the same time terrified that I had no idea what I was getting into. I have been generally interested in concepts around data ownership, the interactions between copyright and data, decision making regarding research data, etc., but I felt unprepared.

An institutional research data policy is, from my perspective, a policy that affects a lot of people, and that has the potential of changing behaviors and research practices in a way that I am definitely not used to. We are still beginning the process of creating the policy, so right now what I have is mostly questions, not answers, about what an institutional research data policy should say.

Main Discussion Questions:

  1. Motivations for the policy
    1. Is an institutional research data policy necessary in any institution?
    2. What are the issues/gaps that we are trying to address through this policy?
    3. What should be the goal of an institutional research data policy?
  2. Roles and responsibilities
    1. Who should be involved in creating this kind of policy?
    2. How should the faculty be involved in the creation of this policy?
    3. How should a research data policy be enforced?
    4. How should students be affected by this policy?
  3. Outcomes of existing data policies
    1. What is the type of content addressed in an institutional research data policy? Should ownership be a part of it?
    2. Are research data policies encouraging or deterring open data?
    3. What can we do, when writing this type of policy, to make clear that the university supports open data? Or should this be in different policies?
    4. What are some examples of situations that are easier/better because there is a research data policy at an institution?

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Join WebEx meeting Meeting number (access code): 317 347 647
Meeting password: JjBCYx2r
Join from a video system or application Dial 317347647@ucincinnati.webex.com You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
Tap to call in from a mobile device (attendees only)
+1-415-655-0002 US Toll

Joining a WebEx meeting? Check out our participation guide for more information. Can’t join the meeting? If you are a host, go here to view host information. IMPORTANT NOTICE: Please note that this Webex service allows audio and other information sent during the session to be recorded, which may be discoverable in a legal matter. By joining this session, you automatically consent to such recordings. If you do not consent to being recorded, discuss your concerns with the host or do not join the session.