Call for Proposals

Call for Proposals for RDAP19: Building communities

Submission for proposals is now closed.

Deadline has been extended to Friday, Nov 30.

Research Data Access and Preservation (RDAP) Summit will be held May 15-16, 2019 at the University of Miami in Coral Gables, FL. Workshops are tentatively scheduled for May 17, 2019.

RDAP Summit is a 2-day, single-track event for all who work on the management, access, and preservation of research data.

The program includes panels, lightning talks, a poster session, discussions, and workshops. Optional workshops will be offered for a small fee. Social activities will also be arranged.

The theme of RDAP Summit 2019 is Building Communities. We encourage attendees to consider how different communities are impacted by our systems, technology, values, and practices, who our communities are by and for, and to look at data services through a critical lens.

About this year’s theme

We welcome proposals that discuss the role of research data in society, reproducibility efforts, the state of data services in various contexts, the future of metadata, data management education, stakeholder engagement, collaboration with subject experts, tools for accessing and exploring data, and collaborations across communities (scientific, society, regional, etc).

Preference will be given to proposals that critically engage research data systems, technologies, and practices that are considered neutral. The committee challenges presenters to think about research data issues in the context of systems of oppression and exclusion (including but not limited to racism, sexism, ableism, homophobia, transphobia, xenophobia, and classism), labor and hierarchies, and capitalism and profit models. Presenters are invited to examine how services, practices, and technology can marginalize or disenfranchise communities, interrogate the implicit or explicit values that inform our choices, or highlight the work being done to create and sustain inclusive communities.

Types of proposals

  • Presentation (which will be matched with a panel), 15 minutes
  • Discussion panel (propose topic and 2-3 participants to have a live discussion), 45 minutes
  • Remote panel (propose topic and 2-3 presenters who will join via video), 45 minutes
  • Lightning talk, 5 minutes
  • Poster
  • Workshop, 3 hours or less


The committee will consider 1) the currency and relevance of the topic to the field, 2) appropriateness of the proposal for the session type, 3) reference to current theory, practice, or research (if applicable), 4) support for practices, conclusions, or recommendations (if applicable), 5) evidence of critical engagement, and 6) organization and clarity. Workshop proposals will be evaluated on these criteria and also be evaluated based on their learning outcomes. Poster and lightning talks can be shorter and more informal and the committee will evaluate them with that in mind.

We welcome and prioritize proposals from first-time RDAP presenters.

Finally, we expect:

  • Diverse participation in presentations or panels. Diversity includes – but is not limited to – race, ethnicity, nationality, gender, age, ability, role or specialty, disciplinary approach, or environment.
  • All original research and projects are conducted using ethical practices, including informed consent and community participation in community-based research.
  • If using presentation aids, presenters are expected to provide accessible materials or work with our accessibility coordinator (Tisha Mentnech, to make their materials accessible.


  • Proposals will be accepted through November 30, 2018.
  • Decisions will be sent on December 14, 2018.
  • Deadline to accept will be January 4, 2019.

Publication opportunities

RDAP and the Journal of eScience Librarianship (JeSLIB) are pleased to continue their partnership for RDAP Summit 2019.

All RDAP Summit 2019 presenters are encouraged to submit proposals for a special issue in JeSLIB. In addition, members of JeSLIB’s editorial board and RDAP’s Summit 2019 Proceedings subcommittee will select and invite presentations and posters to submit their work for publication in JeSLIB. Commentaries are also welcome for publication in JeSLIB from first time and veteran attendees.

JeSLIB is a peer-reviewed, open access journal that publishes full-length papers, eScience in Action articles, reviews, commentaries, and video articles. For more information see JeSLIB’s Guidelines for Authors.


Submissions require the contact information of the primary presenter, the proposal type, and the title, summary (max 300 words), and three or fewer keywords describing the proposal. They also will require a brief statement about your relationship to this topic and what informs and motivates your involvement. Panel proposals will ask for the names of potential panelists, and workshop proposals will require learning outcomes.

Proposal Submission is now closed.

More information

Past programs can be found at

This is the first year that the RDAP Summit will be run as an independent conference through the new RDAP Association, which provides accessible and affordable opportunities to connect with the research data support community.

Send questions and comments to the RDAP Conference Chairs:

  • Carolyn Bishoff (
  • Tisha Mentnech (